Facility Use Request

Fees & Rental Charges (KG) Use of School Facilities (KG-R) Fee Categories

The operation and maintenance of school buildings represent a cost to the district. Free uses, therefore, must be confined as nearly as possible to those which have a conceivable relationship to the school system or programs. A rental fee must then be charged for all other uses. The board will establish reasonable fees and/or rental charges for the use of any school facility or school grounds. The fee and/or rental charges shall be adopted by the board and shall be reviewed at least once per year. No rental fees will be charged to organizations which contribute directly to the district's programs and students. These include school related groups and organizations who are organized primarily for the benefit of the district and whose primary purpose is that of enhancing the educational purpose and process of the district. Rental fees for other groups or organizations may be reduced and/or waived by district administration.

1. Use of School Facilities (KG-R) 1. Individuals and organizations wishing to use school district facilities shall file a Facility Use Application with the principal of the building desired seven (7) days prior to the date of use.
2. The use of school facilities for school purposes, meetings of students, parent-teacher associations and other organizations affiliated with the schools have precedence over all others.
3. The group will be financially responsible for disciplining its own members. The group using the facilities will be responsible for any damage to the building or equipment.
4. Groups receiving permission are restricted to the dates and hours approved and to the building area and facilities specified, unless requested changes are approved by the building principal.
5. Groups receiving permission are responsible for the observance of city, county and state fire and safety regulations at all times.
6. Disorderly conduct, the use of illegal drugs, alcoholic beverages or tobacco products shall be prohibited in all school buildings and on all school properties.
7. An employee of the board or an individual designated by the superintendent must be on duty whenever a school building or school stadium is used by an organization or group and a Facility Use Application is approved by the administration unless this provision is waived in accordance with policy KGC.
8. On days when school is closed because of snow or other unforeseen circumstances, all outside group activities for that day may be canceled or postponed.
9. Arrangements for the use of special equipment such as projectors, piano, public address systems, scoreboard controls, or other equipment belonging to a school must be made with the school principal at the time application is filed. The use of kitchen equipment for food preparation and sanitizing of dishes, utensils and tableware may require the assignment of a district employee.
10. The board will cooperate with recognized agencies, such as the Red Cross and Civil Defense and will make suitable facilities available without charge during a community emergency or to prepare for civil defense.
11. In situations where extended usage for a long period of time is required, rates may be set at a contract price negotiated with the superintendent or his/her designee.
12. If a custodian or other school employee is required at times other than the established work schedule, the requesting organization will pay a fee with the minimum set at $50 ($25 per hour / 2 hour minimum).
13. All payments made for services rendered will be to Circle Unified School District No. 375.
14. The board reserves the right to cancel any permission granted.

Fee Categories It is necessary for the board to establish usage fees to cover additional costs for the use of school facilities. 50% of all expected cost will be collected at least 48 hours prior to usage. Failure to meet the 50% deadline may cancel your request. Two fee categories have been established:

Category A - No Fee Charge

Category “A” includes all school related groups, and organizations that are organized primarily for the benefit of the district and whose primary purpose is that of enhancing the educational purpose and process of the district. Such groups or organizations shall include:

1. Those providing school programs which are controlled by the district administration.
2. Those which are co-sponsored by the district
3. Those which are closely related to the co-curricular activities of specific attendance centers.
4. District staff with approval of Superintendent or designee and the board may provide tutoring services to support core academic standards.
5. Groups or organizations where a minimum of 50% of the members are USD 375 students/residents.
6. Other individuals, groups or organizations specifically designated category “A” by the Superintendent’s Office.

All groups and organizations coming within the definition of Category “A,” may include, but are not limited to, Parent-Teacher Organizations, booster clubs, and school advisory groups. Circle Rec., Young Life, Girl/Boy Scout programs, Special Olympics, and latch key.

Category B - Fee Charge

Category “B” shall include groups and organizations not specified in Category “A”. The fee structure will be established by the Board of Education and may be modified at the discretion of the board or its designee.

 

• Gym $50 per hour
• Auditorium $75 per hour
• Lunchroom/Library $40 per hour
• Baseball/Softball Field $125 per hour
• Classroom $25 per hour
• Kitchen $40 per hour
• Staff $25 per hour
• Stadium Lights $20 per hour

If a Category A group is using the facility to host an event that brings in groups that do not qualify under Category A, they will be charged the Category B fee.

Any request requiring additional personnel including grounds, custodial, technical, food service, etc. are $25 per hour per person.

All requests must be made through the on-line request form. Verbal or written requests to an administrator are non-binding.