District Group ParentSquare Communication

ParentSquare is a great way to connect with families and keep them informed about school activities. To make sure communication stays clear and consistent, we've put together a few simple guidelines. These help ensure groups are used for their intended purpose, while school and district information continues to come directly from staff.

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Make it accessible. All content should be accessible and translatable. This means: content should be typed in ParentSquare, not only appear in an image or pdf.
Keep it group-focused. Use your group for group news, events, and updates only—school and district communications will always come directly from staff.
Invite families to join. Membership is opt-in, so use flyers, QR codes, and event reminders to encourage participation.
Respect notification settings. Do not override post notification settings. Daily digest are sent daily at 6pm, please plan your posting accordingly.
Comments are automatically disabled. If you would like conversation between your group members, go to your post, the settings icon, comments & enable comments.

Group ParentSquare Guidelines

Building Your Group

Participation is voluntary. All school groups in ParentSquare are opt-in, and families may choose whether or not to join.
Initial invitation post. The district will create and send the first ParentSquare post advertising your PTO group to all parents at your campus. School group invitation posts will come from the building.
Ongoing promotion. After the initial post, it is the responsibility of the PTO/school group to promote the group (flyers with QR codes, sign-up links in newsletters, mentions at meetings/events, etc.).
Additional school-wide posts. With your campus principal’s approval, one additional PTO member campaign post may be sent school-wide by the school office once per 9-weeks, per school year. One additional school group member campaign post may be sent school-wide by the school office once per semester, per school year.
Clear purpose. When promoting your group, always emphasize that this ParentSquare group is for PTO & School group business only—not school or district communications.

Managing Members

Who will be listed as the group owners (admins)?
- School Principal (required)
- Director of Community Relations & Development (required)
- School Admin Assistant
Who will be listed as the group managers?
- Up to two PTO/School Group representatives
  - Initial group representative names & subsequent changes should be provided to Director of Community Relations & Development
Group managers are responsible for:
Monitoring posts for appropriateness
- Coordinating with school staff on any wider communications

All Parent Communications

Additional Notes/Agreements

ParentSquare Groups

CBE PTO

CGE PTO

COE PTO

CTE PTO

After Prom

Booster Club

Request Group

Required

ParentSquare Training

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